Finally, price your jobs right.
CrewBrain shows you what every job really earns, then helps you price each one right. It also runs your calls, crews, quotes, payroll and books from one dashboard. Our team sets it up with you and stays beside you while you grow.
Applying is free and commits you to nothing.
Already running real businesses every day · Founded by Mekai Nason
Your company looks profitable. Your jobs tell a different story.
The month can look healthy while the jobs inside it are all over the place. Here is what that looks like, step by step.
This is what most owners see.
You add up the month. Ten jobs brought in $10,000. After paying for crew, materials, fuel and other job costs, $2,480 was left. That is a 25% profit on average across all ten jobs, so it feels like your pricing works. But 25% is only the average. It does not tell you which jobs earned it.
The month, added up
What is inside that 25%? Three jobs made good money, four barely made anything, and three lost money. The winners cancel out the losers, so the total looks fine. See the next step.
What they don’t see is what’s under the hood.
Pull the same ten jobs apart and they look nothing alike. A few made a lot. Most only just made money. Some lost a little, and one lost a lot. The big winners quietly cover for the rest, so the total still looks fine.
The same 10 jobs, one at a time
When every job is priced right.
Price each job on what it really costs you, plus a fair profit. Now every job lands in the 50 to 65% sweet spot, and none lose money. The jobs that were priced far too high come down to a fair price, so you stop losing those bids to cheaper companies.
The same 10 jobs, priced right
A healthy average still leaves money on the table.
A decent average hides the quotes you lost. Every job priced too high is a customer who booked someone cheaper. Price each job just right and more people say yes, so the same 20 quotes bring in far more work, and every job still makes a fair profit.
The same 20 quotes, priced two ways
average profit per job, same ten jobs
jobs that lose you money
jobs booked from the same 20 quotes
An illustrative example to show the idea, not a promise or a customer result. Your numbers will be different, and we will work them out with you.
The ultimate pricing engine for home services.
Know exactly what to charge. Know exactly what the job will cost you. Every quote is worked out from the real details of that job, not a guess.
- Postal codeDrive time and the local market
- The serviceIts real time, gear and materials
- Size of the jobSquare feet, storeys, rooms
- How the call wentEasy-going or hard to please
- Access and difficultyStairs, steep roofs, long carries
- Your crew’s costWho is free and what they earn
- How busy you areSlow week or fully booked
- Past jobs like itTheir real cost and price
Pricing Engine
Example: house and driveway wash
An illustrative example, not a real quote. The engine learns from your own past jobs, prices and crew.
You didn't start a service business to babysit a dozen apps.
Count them up: a CRM, a business phone, a scheduler, a quoting tool, payroll, a group chat, a before-and-after photos app, crew GPS tracking, AI subscriptions, a budgeting app… ten, twelve, fifteen tools that don't talk to each other. You're the glue holding it all together — re-typing the same job over and over and paying for every one of them.
Every gap between tools is a job slipping away.
When nothing connects, the cracks show up where it costs the most — the ringing phone, the cold lead, the crew waiting on an address.
CrewBrain vs. a pile of separate apps.
Same jobs to get done. One of these makes you the glue. The other does the gluing for you.
The old way A stack of tools
- ✕ A dozen logins, a dozen bills, a dozen support lines
- ✕ Nothing syncs — you copy data by hand
- ✕ Missed calls slip through to voicemail
- ✕ Crew gets details over scattered texts
- ✕ No single view of what's booked or owed
- ✕ New hire? Set them up in five places
CrewBrain One brain
- ✓ One login, one bill, one place to get help
- ✓ Change it once — it's right everywhere
- ✓ Built-in phone logs every call automatically
- ✓ Crew app pushes jobs & addresses to phones
- ✓ Booked, owed, and on-the-clock at a glance
- ✓ Invite a hire once — they're job-ready
Comparing software? See how CrewBrain compares with Jobber, Housecall Pro and ServiceTitan.
One dashboard. Everything in one place.
Customers, quotes, the schedule, the crew and the books all live in the same brain, so when something changes in one place, it's right everywhere. Here is what that looks like.
Also in the same system
- Every customer, quote, job and invoice in one record
- Follow-ups that go out on their own, so quotes don't go cold
- Crew hours from clock-ins, straight into payroll
- Card payments and QuickBooks, kept in sync
- Hiring, from the first application to the first day
Real CrewBrain screens, shown with made-up sample jobs, places and names.
Set it up the way you already work.
Your services, your prices, your checklists, your team. You don't have to bend your company to fit the software.
- Build your own services, priced from the real time each job takes.
- Write the checklists your crew follows on every job.
- Choose what each person on your team can see and do.
- Add your company name, logo and colours.
We don't just hand you a login — we help you grow.
CrewBrain is software, a team in your corner, and a community of owners growing together.
The all-in-one software
CRM, phones, scheduling, quotes, payroll, crew app and the books — one dashboard that replaces a dozen tools and actually talks to itself.
Expert growth consulting
Our team coaches you on the modern playbook — answering every call, faster quotes, online reviews, smart follow-ups and AI — so the software turns into more booked jobs, not just tidier records.
Your dedicated account manager
One real person who sets everything up with you, moves your customers and crews over, trains your team, and stays your point of contact — no support-ticket black holes.
A community of owners
Swap what works with other partner companies, ask questions, report problems to our team, and suggest what we build next.
How setup works
- You apply
- A fit call
- Your setup plan
- Your data, moved and checked
- Training for office and crew
- Your first real job
- Weekly guidance
Tell us what slows you down. We build the fix.
CrewBrain changes every week. Partners post ideas in the Community, vote for the ones they want, and follow each one from Under review to Planned, Building and Shipped.
Recent changes came straight from the crews and office staff who use it every day, like saved replies for customer texts and a crew app that shows a job before its deposit is paid.
Built by a working crew, for working crews.
These are photos from our own jobs. CrewBrain came out of running a pressure-washing company and a moving company, not out of a meeting room.
Scheduling
Drag-and-drop the week, assign crews, dodge double-bookings.
Payroll & timesheets
Crew clocks in on the app; hours roll straight into pay.
Square + QuickBooks
Payments and books stay in sync — no double entry.
AI assistant
Drafts replies, answers questions, surfaces what needs you.
The owner runs two companies on it — every day.
These are the founder's own numbers running Shine City Pressure Washing and Simple Moves on CrewBrain, not invented customer stats.
Owner-operated and dogfooded — if it breaks, the people who built it feel it first.
Two real businesses. One brain.
We don't just sell CrewBrain — we run our pressure-washing company and our moving company on it every single day. If it doesn't work for us, it doesn't ship to you.
Running a pressure-washing company used to mean a phone I couldn't always answer and quotes scattered across three apps. Now every call, every quote, and every job lives in one place — and my crew sees the day's work and addresses on their phones before they leave the shop. Everyone's finally on the same page.
A moving company lives or dies on dispatch and hours. CrewBrain books the move, builds the quote, and sends the crew the address and the clock — the movers tap in on their phones and the hours roll straight into pay. I can see who's on the truck and where every job stands without chasing anyone by text. It's the dispatcher, the quote tool, and the timesheet rolled into one.
See how CrewBrain is set up for pressure washing companies and moving companies, or browse all 26 trades.
Check your own numbers, no sign-up needed.
Four free calculators and a set of pricing guides for service companies. They run in your browser and nothing is saved.
Job price calculator
Turn crew time, materials and the margin you want into the price to charge.
Open the calculator →Hourly rate calculator
Find the hourly rate your company needs to cover wages, overhead and profit.
Open the calculator →How to price jobs, by trade
Worked pricing examples for pressure washing, roofing, moving, cleaning and more.
Find your trade →Popular guides: Pressure washing prices House cleaning prices Pricing a moving job Christmas light installs
CrewBrain is not for everyone, and it is not open to everyone.
We are working with a small group of established service companies. There is no public sign-up and no self-serve plan. We read every application ourselves, and we only accept companies we are sure we can look after properly.
Apply first
You tell us about your company, your jobs and what you could invest each month.
We review it personally
A real person reads your answers and replies, usually within two business days.
Accepted companies only
If it is a fit, we set CrewBrain up with you. If it is not, we tell you plainly.
Best fit: an established company with a crew and steady work, ready to invest $1,000 or more a month, that wants to look honestly at its numbers and change how it prices.
Think this is a fit? Apply to be considered.
Founding partnership starts at $1,000 a month for the software and our hands-on help. Applying costs nothing and commits you to nothing. We reply to every application personally.
Not ready yet? Join the free early-access list.